Introduction
Barwood Land is committed to protecting the privacy of your personal data.
This policy relates to all data collected throughout all business activities and has been adopted in compliance with the EU General Data Protection Regulations (GDPR).
Barwood Land is the “data controller”. This means that we are responsible for deciding how we hold and use personal information about you and explaining it clearly to you.
This notice applies to prospective, existing and former suppliers and clients of Barwood Land (Including the representatives of our suppliers and clients).
Who is Barwood Land?
Barwood Land is the trading name for the following companies:
Barwood Development Securities Limited, a private limited company.
The company registration number: 06989575
Barwood Ventures Limited, a private limited company.
The company registration number: 06370701
Barwood Ventures Holdings Limited, a private limited company.
The company registration number: 08700772
Barwood Strategic Land II LLP, a limited liability partnership.
The company registration number: OC368967
The registered address: Grovelands Business Park, West Haddon Road, East Haddon, Northamptonshire, NN6 8FB.
Further details can be found via the company website: https://www.barwoodland.co.uk
How do we collect information?
Barwood Land collects personal information direct from Clients, Contractors, Suppliers and Business Contacts upon enquiry about services and throughout our engagement.
The method of collecting information will depend on the nature of the enquiry and the route that the query has taken. Should a third party have been used, for example a land agent, their terms and conditions would apply.
We may collect information through your use of the Barwood Land website
We may also collect information about Clients, Contractors, Suppliers and Business Contacts from public sources, such as Companies House, from an online search or from social media sites.
In most cases your personal data will be provided first hand during our correspondence.
What information is collected and how is it used?
Personal data, or personal information, means any information about an individual from which that person can be identified.
Barwood Land will collect different information depending on your relationship with us and the type of engagement.
Typical information collected, processed and potentially stored on file could be as follows:
Personal information provided by Clients, contractors or suppliers themselves during the course of the business including name, business name (where applicable) address, telephone numbers and email addresses.
Bank details supplied should Barwood Land be required to make payments suppliers or contractors for goods or services.
We process personal information contained in documents reviewed by us as part of any due diligence and provided to us in disclosure.
Personal information about Clients provided by other professional advisors in the course of an engagement, for example legal settlements.
Internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
Sensitive Data
Barwood Land does not gather sensitive personal data (e.g., health, genetic, biometric data; racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, sexual orientation, and criminal convictions) within day-to-day business.
Children’s Information
Barwood Land’s services are not directed to children under the age of 13.
Our lawful basis for using personal information
We will only use your personal information when the law allows us to. Most commonly, we will use your personal information in the following circumstances:
Some of the above grounds for processing will overlap and there may be several grounds which justify our use of your personal information.
We will only use your personal information for the purposes for which we collected it. If we need to use your personal information for any unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Third Parties
Barwood Land will not sell or rent client information to third parties.
Barwood Land also will not share client information with third parties for marketing purposes. Barwood Land may however, pass client information to third party service providers who have been engaged for the purpose of completing tasks and providing services on Barwood Land’s behalf. We disclose only the personal information that is necessary to deliver the service.
All our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies.
Barwood Land do not allow our third-party service providers to use your personal information for their own purposes. We only permit them to process your personal information for specified purposes and in accordance with our instructions.
General Data Retention
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
Where a minimum retention period is required by law (such as retaining records for HMRC purposes) we comply with that minimum period plus up to 12 months to allow time for us to anonymise or delete information.
If we are required to retain your information longer than our standard retention periods, we will let you know (unless we are prevented by law from doing so.)
In some circumstances we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you.
Data Sharing
We share personal information with:
HMRC or other government or law enforcement agencies;
our bankers
our insurance and our professional indemnity insurance broker; and
Auditors
Where we share information with other data controllers, they are responsible to you for their use of your information and compliance with the law.
Controlling information
You have rights concerning the information held under the GDPR. Should you wish to exercise these rights, please contact Barwood Land offices.
Requests for copies of information held
Upon request, Barwood Land will provide a statement regarding the personal data held in relation to an individual or company. Any requests should be made in writing addressed to the Barwood Land offices.
Updating or correcting information held
The accuracy of personal information held is important to Barwood Land. Please keep us informed if your personal information changes during the course of our engagement with you.
Deleting personal data
You have the right to request erasure of personal information. Unless there is a compelling reason for the data not to be erased (for example, Barwood Land maybe required to keep personal data to fulfil contractual or legal obligations. An example could be that data would be kept for compliance of Anti-money laundering regulations), personal data will be deleted upon request.
Challenging Legitimate Interests
Under certain circumstances, you have the right to object to the processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground.
Restrict Processing
Under certain circumstances, you have the right to request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
Request a data transfer
Under certain circumstances, you have the right to request the transfer of your personal information to another party.
Withdraw Consent
Under certain circumstances, you have the right to withdraw consent in the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we are required to continue to process your information in accordance with another lawful basis which has been notified to you.
Automatic decision making
Barwood Land do not use any personal information for automated decision making or profiling.
Security
Barwood Land takes data security seriously. In order to protect client personal data from loss, misuse or unauthorised access or disclosure we have put in place methods to safeguard and secure information collected.
These steps include:
Data minimisation
Password best practice
Security best practice concerning devices (PCs, laptops, mobile devices), online accounts, website hosting, physical access and storage
Data Breaches
Any data breaches that are discovered externally should be reported to Barwood Land immediately. Where appropriate, Barwood Land will promptly notify any clients should any unauthorised access to their personal information have occurred.
Complaints
Should any client or supplier wish to make a complaint regarding personal information held, in the first instance your complaint should be directed to the Barwood Land offices.
Should the response not be satisfactory, or if there are suspicions that Barwood Land is not processing a client’s information in accordance with the law, complaints are to be made to the Information Commissioners’ Office (ICO).
Cookies
Cookies are small pieces of data given to your browser by a website which may be stored as text files in the cookie directory of your computer. Cookies are not programs and cannot collect information from your computer. They do not damage your computer and are defined as “a piece of text stored on a user’s computer by their web browser. A cookie can be used for authentication, storing site preferences, shopping cart contents, the identifier for a server-based session, or anything else that can be accomplished through storing text data” (source: Wikipedia, 2011).
Each website may send cookie data to your browser which may save it if your browser’s preferences allow it to do so. To protect your privacy your browser only returns a cookie to the website that sent you the cookie and does not send it to any other website. A website cannot access your cookie directory or information on your computer, instead relevant cookies are included by your browser within each request you make to the website. A website can only obtain cookie data that your browser sends to it.
The majority of browsers allow you to control cookies through the browser’s settings. For more information about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org or to opt out of being tracked by Google Analytics across all websites, visit tools.google.com/dlpage/gaoptout.
Cookies used on this website
_utma, _utmb, _utmc and _utmz – used for our Google Analytics for us to measure how visitors use our site, all information is completely anonymous and we cannot track who the user is. _utmc is a temporary cookie and is deleted once your browser is shut.
PHPSESSID – a temporary cookie used by the content management system to manage browser sessions and is deleted once your browser is shut.
External websites
The Barwood Land website includes both internal and external web links. We select links that we feel are relevant to the content that they are linking from or are useful for our visitors.
Barwood Land is not responsible for the content on external websites that are linked to / from our site. We do not link to external sites in return for cash, services or any other payment in kind – links are selected purely based on the relevance of their content for our audience.
Contact details
Grovelands Business Park, West Haddon Road, East Haddon, Northamptonshire, NN6 8FB
